What is the process for applying for and receiving Education Assistance?

What is the process for applying for and receiving Education Assistance?
Process 

Step 1: Policy Review 

• Review HSHS Education Assistance policy available on HSHS intranet. 
• Review discounts available at colleges/universities participating in the HSHS Discount Program/PerkSpot. 

Step 2: Application, Supporting Documentation Submission, and Approval*

• Complete the Education Assistance Application, found on MyHR, in its entirety.
• Gather required documents which include course schedule and tuition bill and, if applicable, detailed receipts for required textbooks.

• If applicable, gather required documentation for grants, scholarships or other financial assistance being received that do not require repayment.
• Submit fully completed application and required documents prior to beginning the courses.
• Upon submission, your application will be routed to your leader for approval.
• Once your application is approved by your leader, it will be sent to the HR Service Center for review and processing. Processing updates will be sent to your HSHS email and available in MyHR.

 
IMPORTANT: Completed applications and all required supporting documentation must be received by the HSHS HR Service Center on or prior to the course start date to be considered for payment.
 
Step 3: Final Grades*

• Submit Education Assistance Reimbursement request, found on MyHR, attaching final and verifiable grade report that includes your name, course(s), and grade(s) within 21 days of course completion

Step 4: Receive Payment* 

• Education Assistance payments will be issued through payroll and treated as non-taxable income. 
• Payments will be issued within 3 pay periods of receipt and verification of final grades. 
• The maximum benefit amount allowed under the Education Assistance policy is based on payments made in the calendar year, which may/may not be the same calendar year in which coursework is completed. 

 
*does not apply to Partnership Program