Phone: (217) 523-4747

Workday – A better way to work. 

Going live in January 2022

HSHS is moving to a single technology platform for HR and payroll processes - Workday - that will modernize the technology experience, give access to all colleagues and streamline processes.

Why are we making this change?
Digital technologies have transformed our lives and how we serve our patients.  We offer direct online access to treatment plans and records for patients and their care-givers, promoting efficiency and superior care.  In turn, we need to offer our colleagues similar convenience and access to their personal and work information. 

These digital technologies also give us tools and practices that increase effectiveness and efficiency, contributing to the sustainability of our mission. 

Why Workday?
Workday, a leading cloud-based system, offers HSHS a single data management solution that gives users the ability to begin, track and, in most cases, complete payroll/HR processes using a consistent user experience with no paper forms.

The platform is user-friendly and accessible through multiple mediums, including a mobile app. Direct access increases the speed of approvals, reduces the number of steps, and eliminates errors and “back-and-forth.”

You — in your role as a colleague or leader —  will have a personalized dashboard where you will start (and often finish) actions within the same system. Workday increases efficiency by providing a consistent HSHS approach to processes, and easy access to data. Colleagues can collaborate, analyze and make faster and better decisions. 

When do we transition?
Starting in January 2022, Workday will replace PeopleSoft Human Capital Management (HCM) and other systems, including Halogen and Healthstream (except for clinical assignments), as the one-stop-shop for accessing personal, employment, organization, pay and benefits information anytime, anywhere.

What we will implement in Workday:

Phase 1
  • HCM (Human Capital Management)
  • Onboarding
  • Benefits
  • Payroll
  • Absence Management and Time Tracking (with API time entry and time off requests and approvals) 
  • Advanced Compensation
  • Performance & Talent
  • Succession
  • Learning
  • Reporting and Analytics
What’s not changing:
  • API scheduling (for those departments that currently utilize this)
  • Using API time clocks to track time
  • iCIMS (applicant tracking system)

Future training will focus on preparing leaders and colleagues to do these top tasks in Workday:
  • Time card/time-off approvals (in API) 
  • Requisitions
  • Job changes
  • Compensation changes
  • Terminations
  • Corrective actions
  • Security roles/Job architecture
  • Time approvals
  • Performance Mgmt (shortly after go-live)
  • Annual performance review (later in year)
  • Pay
  • Taxes
  • Time off requests in API
  • Benefits
  • Personal information
  • Things now done in PeopleSoft Employee Self-Service (ESS)
  • Performance feedback/recognition
  • HR training in January (assigned education) 

View a flyer of the upcoming Workday implementation by clicking here.