Time Off

How much Paid Time Off (PTO) time do I accrue?
  • You begin accumulating PTO on your first day of employment.
  • Accrual of PTO is based upon length of continuous service and actual hours paid, up to 2080 hours per payroll calendar year.
  • Part-time colleagues accrue PTO on a pro-rated basis, based on hours paid per year.
  • PTO is accrued on: straight time, overtime, premium pay, on call time worked, bereavement, PTO, OWB, and Jury Duty.
  • Upon reaching a PTO balance of two times the annual accrual rate, the colleague stops accumulating PTO hours until some PTO is used.

The following chart shows PTO accrual rates based on your years of service.
Years of Service Maximum Annual Accrual* PTO Accrued per Hour Maximum Carryover
0-4 years 184 hours/23 days .08847 368 hours
5-10 years 224 hours/28 days .10770 448 hours
11 years 232 hours/29 days .11154 464 hours
12 years 240 hours/30 days .11539 480 hours
13 years 248 hours/31 days .11924 496 hours
14 years 256 hours/32 days .12308 512 hours
15 years 264 hours/33 days .12693 528 hours
*based on first 2080 hours paid
What can I use PTO for?
  • The purpose of PTO is to give you maximum flexibility in scheduling time away from work.
  • You may use PTO for illness, vacation, holidays, family emergencies, preventive health and dental care, personal business, etc.
  • You should schedule your use of PTO in advance whenever possible.
What happens to my PTO time if I transfer to another HSHS facility?
If you transfer to another HSHS facility, you have the option of transferring all of your accumulated PTO hours (and EIB hours if applicable) to the receiving organization or you may receive payment for your accumulated PTO and transfer only the EIB hours if applicable, or a combination of some PTO hours paid out and some transferred.
What holidays are included in PTO?
All regular colleagues budgeted to work at least 32 hours per pay are eligible for holidays. You will use accrued PTO on any holiday you would normally be assigned to work. HSHS observes the following holidays:
  • New Year’s Day (January 1st)
  • Easter (for the purpose of Holiday Premium only)
  • Memorial Day (the last Monday in May)
  • Independence Day (July 4th)
  • Labor Day (the 1st Monday in September)
  • Thanksgiving Day (the 4th Thursday in November)
  • Christmas Day (December 25th - begins 3:00 pm Christmas Eve)
For areas that are normally closed on Saturday and Sunday, legal holidays falling on Saturday will be observed on Friday and legal holidays falling on Sunday will be observed on Monday. 
For areas open on weekends, the legal holiday will be observed on the actual holiday.  Non-exempt colleagues working on any of these holidays will be compensated at a premium for the number of hours worked on that holiday (11:00pm – 11:00pm).
Who is eligible for paid time off (PTO)?
  • Colleagues who are regularly scheduled to work 32 hours or more per biweekly pay period are eligible for PTO.
  • Temporary and PRN colleagues are not eligible for the program.