Leaving-4.jpg


Leaving HSHS 


HSHS has created the HSHS Offboarding portal to assist you with common questions you may have as you leave employment with HSHS. If you have any questions that you are not able to find within this portal, our HSHS HR Team is here to assist you. You can reach one of our HR Representatives at the HSHS Colleague Service Center directly at 1-855-FYI-HSHS  (1-855-394-4747) or by e-mail at  Offboarding@hshs.org.

To view Frequently Asked Questions, click below.
FAQ-Image-3.png
______________________________________________________________________________


Submitting a Resignation

In the event you decide to leave HSHS, you should submit a written notice to your leader as soon as a decision to leave is made. The notice should reflect the last day of work and reason for separation.

HSHS requests a one month written notice for any leader, salaried and/or licensed professional. A
two-week written notice is expected for all other colleagues. HSHS reserves the right to accelerate a colleague’s departure at its discretion and will pay the colleague through the notice period. Paid Time Off (PTO) hours may not be utilized as notice of termination. The termination date will be the colleague's last day of work.

If you are retiring and have questions regarding your HSHS Pension benefit(s) or would like to begin receiving your benefit, please reach out to the HSHS Pension Service Center at 1-855-394-4747 (Option #2).

______________________________________________________________________________
 

Final Paycheck and PTO Payout

Your final regular paycheck will be direct deposited into your account(s) on record. The deposit will occur on the regularly scheduled pay date for the pay period that includes your termination date. Any accrued and unused PTO will be pay out on your final paycheck.   
 

______________________________________________________________________________

Updating Personal Information with HSHS

If you need to update any of your personal information before leaving HSHS, including home mailing address, direct deposit information or Federal/State withholdings, you may contact HSHS by email at Offboarding@hshs.org. Below are form links for updating direct deposit and/or Federal/State withholdings.

HSHS Direct Deposit Form
Federal W-4 Form
Illinois W-4 Form
Wisconsin W-4 Form


updateinfo_webbutton-350.jpg


__________________________________________________________________________


Tri-Star-Systems.png

Continuation of HSHS Benefits Coverage

If you are enrolled in any HSHS benefits, coverage will end the last day of the pay period in which employment is terminated. Additional information to continue other group insurance benefits will be mailed to your home address. 

Medical Plan:
You and your covered dependents can continue your medical insurance coverage up to 18 months if you are covered for the previous three months before you separate, and you are under the age of 65. If you are over the age of 65, your dependents who remain under the age of 65 can be offered their own policy under the HSHS Continuation plan. You will be responsible for the full premium amount.

2020-Med-Continuatio-Premiums1.png
 
Dental Plan:
You and your covered dependents can continue your dental insurance coverage up to 18 months if you are covered for the previous three months before you separate. You will be responsible for the full premium amount.

2020-Dental-Continuation-Premiums.png


_____________________________________________________________________________

 

HSHS Retirement Benefits upon Termination

 

HSHS 403(b):

Your 403(b) account may be paid in full when you terminate employment with HSHS. To defer taxes and avoid penalties for early withdrawal, your account balance may be rolled over directly to an Individual Retirement Account (IRA) or another qualified employer plan that allows rollovers. You may also leave your 403(b) Plan account open until you reach age 70½.

Transamerica-logo-(1).jpg

 

HSHS Pension Plan:

Traditional Plan: Colleagues hired prior to July 1, 2014 are eligible for the HSHS Traditional Retirement Plan.
You are eligible for benefits under this plan if you reach your normal retirement date with at least five calendar years of service. Your normal retirement date is the first of the month on or immediately after your 65th birthday.

Click here to access your account.
 
Cash Balance Plan: Colleagues hired on or after July 1, 2014 are enrolled in the HSHS Pension Plan with a Cash Balance Benefit.
If you are vested with three years of vesting service, you may receive your benefit when you terminate employment with HSHS.
Your Cash Balance Benefit can be paid as:
•A lump sum distribution of your account balance, or
•An equivalent monthly benefit, based on your account balance.

Click here to access your account.

Pension-Image.png


______________________________________________________________________________


HSHS Flex Spending Accounts:

If you are leaving HSHS you may still submit claims for both the health care and/or the dependent care FSA.

Health Care FSA
  • Claims for services received through your benefit end date are eligible for reimbursement.
  • The benefit end date is the last day of the pay period in which employment is terminated.
  • Qualifying health care claims must be filed with Tri-Star Systems by May 1 of the year following the plan year in which you contributed to the spending account.
  • Your Benny Card will be automatically canceled on the benefit end date. You will need to submit claims directly to Tri-Star for reimbursement.

Dependent Care FSA

  • Claims may be submitted for dependent care expenses up to the amount in your account as of the day your benefits end with HSHS.
  • The benefit end date is the last day of the pay period in which employment is terminated.
  • Qualifying dependent care claims must be filed with Tri-Star Systems by May 1 of the year following the plan year in which you contributed to the spending account.
  • If you did not have any qualifying dependent care expenses as of the day your benefits end, you are not eligible to file any claims for reimbursement per IRS regulations.
Flexspending-Image.jpg


______________________________________________________________________________
 

Social Security Administration Office/Medicare Coverage

If you are over the age of 65 (or turning 65 in the next 3 months) and are not actively receiving benefits from Social Security, we encourage you to sign up for Medicare through Social Security. You can either sign up for Medicare online by visiting medicare.gov or by contacting your local Social Security Administration Office. To find locations near you, visit ssa.gov.

SSA-Medicare-Logo-(1).jpg


_____________________________________________________________________________
 

Unemployment Benefits

To discuss your options surrounding unemployment benefits, you should contact your local unemployment office. Please click below to access the Illinois and Wisconsin unemployment notices or visit your local state unemployment website.

Illinois Unemployment Notice    Wisconsin Unemployment Notice
IDES-Logo-(1).jpg        DWD-Logo-(1).gif
Illinois Department of Security    Wisconsin Department of Workforce Development
Phone: (800) 244-5631               Phone: (608) 242-4919
http://www2.illinois.gov/ides       https://dwd.wisconsin.gov/ui/
 

Quick Links

 

FAQ-Image-3-(1).png

 

SSA-Medicare-Logo.jpg



IDES-Logo.jpg


DWD-Logo.gif




Transamerica-logo.jpg