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PTO Cash-in

During annual enrollment, all management and non-management colleagues regularly scheduled (budgeted) to work at least 32 hours per pay period can declare the number of PTO hours to cash in during the calendar year - up to a maximum of 40 hours. Physicians are not eligible to cash-in PTO. By making this declaration during annual enrollment, you will receive the PTO hours you cash in at 100% of your straight time rate of pay. Keep in mind that:

  • You may only request payment for hours that will accrue in 2025.
  • You cannot cancel your 2025 PTO cash-in declaration after 2025 annual enrollment ends.

If you are going to transfer to another HSHS facility or move to a management position that is not qualified to cash in PTO at 100%, you will need to request payment for PTO hours before you transfer or move to the new position.

How the Cash-in Policy Works

During annual enrollment for 2025, if you declare that you will cash in: Based on IRS guidelines, you will be paid: For example:
Up to 40 of the PTO hours you will accrue in 2025 100% of your straight time rate of pay for the number of hours you declare If you declare 40 PTO hours, you will be paid 100% of your straight time rate of pay for 40 PTO hours in 2025.
Less than 40 PTO hours 100% of your straight time rate for the number of hours you declare If you declare 30 PTO hours, you will be paid 100% of your straight time rate of pay for 30 PTO hours.

If you don't make a request for payment for these hours, an automatic payment will be processed by HSHS for the second pay period in October 2025.